ACHIEVE A PROFESSIONAL EXCEL PRINTING WITH 3 PRACTICAL GUIDELINES

Imagine your boss receives an Excel Workbook with the budget you worked so hard during the week; you focused on the exactness of the numbers but after a preview, the first thing he notice is that the file is not ready to print. He feels irritated establishing page breaks and that stuff to set the Workbook. Your image doesn't look as you would like; this kind of details counts so be prepared to generate a good impression to your boss; after all, he pays the salary and make promotions.

A practical Printing framework may help you; let's start...

1. Keep your File Ready to Send to Printer

Email a ready-to-print file to coworkers and expand your reputation; Why? If you take care of these details they will distinguish you value their time; this is a strong message.

Become familiar with printing schemes; I identify four types, let's see:

1. Long vertical scheme

Your report fits into one sheet width and goes down with hundreds or thousands of rows.

2. Long Horizontal scheme

Your report fits into one sheet width and goes right with a considerable number of columns

3. One page scheme

Your report fits into a Letter, A4 or A3 page. Select portrait orientation for a book with more rows than columns or landscape for a file with more columns than rows. Is your site in the middle? Let your personal taste decides.

4. Poster scheme

Print a large poster with an A4 printer, how? Define page breaks appropriately, then use scissors and glue and finally hang the report on the wall. Use this strategy when a plotter is not near.

2. Include At Least the Minimum Information

Imagine your report will be read at night in a private room. You should consider the future readers so guide them with expressive headers and footers.

The minimum info you must include is outlined below:

1. Informative Title
2. Date (Hour when necessary)
3. Page number (include current page number and total pages amount)
4. File path for internal documents
5. Corporate information: logo, address, web URL
6. Draft mark if necessary

3. Make Your Report Readable

Your report is readable if any person can read it at a distance of 50 cm (19 inches); how to achieve that? Trial and error has worked for me and for many users.

Here the strategies...

1. Limit the number of fields
2. Fit the correct amount of rows per sheet
3. Repeat top row heading for vertical schemes
4. Repeat left column heading for horizontal schemes
5. Turn 1 1/2 into one sheet

To teach more on this topic please visit www.bombecafe.blogspot.com or to download free to this software go to www.janupakistani.blogspot.com

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